By registering to participate in Moonlight and Memories Walk, you agree to abide by these Terms and Conditions, which are governed by the laws of England and Wales, and incorporate standards set by the Fundraising Regulator’s Code of Fundraising Practice.

Warning: Please note there is flash photography and flashing lights at this event.

1. Registration

– All participants must register in advance and provide accurate, up-to-date information.

– Entrants under 18 must have parental/guardian consent and be accompanied by a responsible adult throughout the event.

– Registration places are non-refundable and non-transferable.

2. Fundraising

– As this is a charitable event, you are expected to raise sponsorship in aid of St Teresa’s Hospice.

– All funds raised must be for the exclusive benefit of St Teresa’s Hospice and submitted no later than 30 days after the event via the methods set out in our fundraising pack.

-Please ensure that all donations and/or sponsorship forms are returned to St Teresa’s Hospice so that we can claim Gift Aid where eligible.

Always follow the Code of Fundraising Practice for more info, visit:  https://www.fundraisingregulator.org.uk/code

3. Health, Safety and Fitness

– All participants take part at their own risk. It is your responsibility to ensure that you or your child (in the case of parents or legal guardians of child participants) are physically capable of completing the event.

– You should consult your doctor before registering if you have any condition that may affect your ability to participate safely.

– You must comply with all instructions from event staff and marshals, and observe any signage and safety briefings.

– You are also responsible for ensuring that you are wearing appropriate attire (including footwear) when taking part, taking into account the nature of the walk, the weather forecast and the terrain involved, and that you have access to a torch. 

– St Teresa’s Hospice reserves the right to:

Refuse entry or remove any participant for safety or behavioural reasons.

Modify or cancel the event if conditions are deemed unsafe (e.g., adverse weather or public health risk).

– Please be respectful of local residents while you are on your route, which includes not making any excessive noise.

4. Liability

– St Teresa’s Hospice, its employees, volunteers, and agents accept no liability for injury, loss, or damage suffered by participants, unless caused by our negligence.

– Participants are responsible for any property or personal belongings brought to the event.

5. Dogs and Children

– Well-behaved dogs on leads are permitted

– Children must be supervised at all times by a parent/guardian.

6. Photography and Use of Images

– Photographs and video footage will be taken during the event and used by St Teresa’s Hospice for promotional and reporting purposes (including social media and fundraising materials).

– If you do not wish to appear in media content, please let us know at registration or inform an event official on the day.

7. Cancellation and Refunds

– In the event of cancellation by the Organiser, you will be notified as soon as reasonably possible.

– Registration fees are non-refundable unless we cancel the event.

8. Data Protection

– Your personal data will be processed in accordance with the UK General Data Protection Regulation (UK GDPR) and our Privacy Policy, available at www.darlingtonhospice.org.uk/privacy-notice/

– Information will only be used for event administration and to communicate with you about this event and relevant fundraising activities.

9. Agreement

By registering for Moonlight and Memories Walk, you confirm that:

– You understand and accept these Terms and Conditions.

– You will comply with the Fundraising Regulator’s standards and UK law while fundraising.

– You participate entirely at your own risk.

Thank you for supporting St Teresa’s Hospice and helping us be there for people when it matters most.